Morgantown Art Association
Welcome to the Morgantown Art Association! We are delighted that you have chosen to be an MAA member. This handbook provides information on MAA’s resources, policies, and procedures. We hope that this handbook, together with our newsletter and online resources, will serve as a useful reference as you pursue artistic endeavors with our Association.
MAA is a non-profit organization to promote the appreciation and practice of fine arts in our community. We have 135 members who create art in a variety of styles and media, including watercolor, oil and acrylic painting, drawing, collaging, mixed media, photography, stained and blown glass, printmaking, pottery/clay, wood turning, and sculpture. Our gallery in the Mountaineer Mall in Morgantown, West Virginia showcases our members' artworks and also serves as a modern classroom for art education.
MAA was founded in 1958, incorporated in the State of West Virginia in 1974, and recognized by the IRS as a 501(c)(3) nonprofit organization in 2018. In 1958, we began as an outgrowth of an art class for senior citizens offered weekly by the Monongalia County public schools. When the funding for these classes ended, the enthusiastic students established the Association to allow non-professional artists to continue with their artistic endeavors.
Members of the newly formed MAA found locations at local businesses and churches to continue art classes and to display their artwork. The Association was housed for ten years in the Garlow Building on High Street in downtown Morgantown. From here it moved to a house located on Kirk Street and later the MAA became an “in-house member” of the newly established Morgantown Art Center, located in the former main Morgantown Post Office. However, the Association’s desire was always to have its own gallery. These desires were realized in 2004 when we established our Gallery in the Mountaineer Mall.
For over sixty years, MAA has given creative individuals a place to share their love of art as well as their artwork. With the support and participation of its members, MAA will continue to thrive for years to come.
MAA is governed by a volunteer Board of Directors which sets the goals, policies, programs, and budgets for MAA in accordance with our Articles of Incorporation, Constitution, and By-laws. Copies of these documents are available at the Gallery.
The Board consists of two types of members:
- Board Officers, who are elected by MAA’s general membership.
- Committee Chairs, who are appointed by the President with Board approval.
BOARD MEMBERS for 2023
304-290-3340 (text or call)
Ways and Means
GALLERY CONTACT INFORMATION
By mail: Morgantown Art Association
5000 Green Bag Road
Morgantown, WV 26501
By phone: 304-291-5900 during Gallery business hours
By email: email@example.com
Our Gallery at the Mountaineer Mall is open to the public on Tuesday, Thursday, and Friday (and occasionally on Saturday) from 11 am to 3 pm. In case of inclement weather, the Gallery will be closed anytime Monongalia County schools are closed.
STAYING IN THE KNOW
The member newsletter, MAA Splash, is our primary way of keeping you informed about what's happening at MAA. This newsletter, which we email weekly or more often, gives you the latest news on workshops, exhibits, volunteer opportunities, membership meetings, local art community events, and other information of interest to MAA members. If you don't use email, please contact MAA’s Corresponding Secretary to find out the best way to stay updated. Also, please let the Corresponding Secretary know about any news items that you want to be included in the MAA Splash.
You can also find organizational information on our website at https://www.morgantownartassociation.com. Or you can follow us on social media. We are on Facebook at Morgantown Art Association and on Instagram at morgantownart.
If you are 18 years or older and interested in the creative arts, you can join MAA. We welcome people of all artistic ability levels regardless of race, color, national origin, sexual orientation, or religion. To become a member, you need to submit a membership application and pay dues. Membership applications are available at the Gallery and on the MAA website.
The membership year starts on January 1 and ends on December 31. If you join MAA after October 1, you receive membership benefits for the rest of the current year plus the following year. The membership fee to become a “regular” MAA member is $35 per year. You can also choose to become a “lifetime” member with a one-time dues payment of $350. Then you don't have to pay dues ever again!
To retain your membership, you need to pay your dues for the following year on time. Renewal dues are payable starting at our Annual Membership Meeting in November. If you don't pay your dues by March 1, you lose your membership. You can be reinstated by paying the overdue dues. If you have questions about membership, please contact the Membership Chair.
Membership dues may be paid:
- By visiting the Gallery and paying with cash or check.
- By mailing a check (made out to MAA) to MAA, 5000 Greenbag Road, Morgantown, WV 26501.
- By using PayPal on MAA’s website, https://www.morgantownartassociation.com.
BENEFITS OF MEMBERSHIP
Membership in the MAA provides many benefits:
- The opportunity to enroll in art classes and workshops. Some educational activities are members-only, and some have reduced fees and priority enrollment for members.
- The opportunity to participate in art shows and exhibits.
- The opportunity to sell the art that you display in the Gallery, on the MAA website, or at any other exhibit location under MAA’s auspices.
- The opportunity to be MAA’s Featured Artist of the Month. (See page 13.)
- The opportunity to socialize and network with like-minded artists and educators at events such as MAA’s monthly interest group, Kappa Tau. (See page 8.)
- The opportunity to serve the MAA and the local community through volunteering.
- A place to share your passion for art. Members are always welcome to use the Gallery for art purposes.
- Encouragement, acknowledgment, and publicity for your artistic endeavors.
- The Association’s email newsletter, MAA Splash.
- The option to publicize your individual art website or art show via MAA Splash or a link on the MAA website.
- A directory of MAA members.
- Voting privileges thereby giving you a voice in the Association’s governance.
ANNUAL MEMBERSHIP MEETING
As per the MAA's Constitution, we hold our Annual Membership Meeting each November. We will inform you of the date, time, and place of the meeting in our newsletter, MAA Splash. The purpose of the annual meeting is to elect officers, approve the budget, and collect membership dues for the following year. If we need to change our Constitution, we will also vote on that at this meeting. Moreover, we welcome members to express their concerns, ask questions, and share ideas. We usually have a special interest program before the meeting and a covered dish luncheon following it. The President or the Board of Directors can also call special meetings of the membership when needed.
OPPORTUNITIES FOR ART EDUCATION
We provide educational opportunities for students of all artistic ability levels. Watch for announcements about educational events in MAA Splash. Workshop and class announcements are also posted at the Gallery, on MAA’s website, and on our social media pages.
WORKSHOPS AND CLASSES
We offer several different types of educational opportunities:
- Multi-day Workshops. We hold three or four of these workshops every year. Instructors are nationally- or internationally acclaimed professional artists. Workshop topics include watercolor, oil, or acrylic painting.
- Short Workshops. Each year, we hold several hours-long to day-long workshops. Topics include a wide variety of visual arts. Instructors are local or regional artists.
- Ongoing Weekly Watercolor Classes. Join us for watercolor classes. Whether you are a beginner or an expert, we have a class for you. On Mondays, from 1:00 to 3:00 pm, we offer a series of classes for beginners that are open to anyone who wants to learn. On Tuesdays, from 1:00 to 3:00 pm, we offer a series of members-only classes for advanced learners. Both classes are very popular and require reservations. To enroll, please contact the Gallery or text our instructor, Susan Witt.
- Artists’ Studio. Participants in this ongoing interest group meet periodically to work on individual projects, encourage each other’s artistic growth, and critique each other’s work. No formal instruction is provided. Contact the Gallery for information.
REGISTRATION AND CANCELLATION POLICY
If you want to attend any of MAA’s multi-day workshops, you need to register in advance. Many of these workshops have a limited number of spaces available. Here is how you can secure your space and what happens if you change your mind.
- To register for a multi-day workshop, you need to pay a $100 deposit, which includes a $25 non-refundable fee. This deposit is applied toward tuition and ensures seating once full payment is made.
- Full payment for the workshop must be made before the published cut-off date for registration, typically one month before the workshop. The actual cut-off date will be announced in the workshop announcement.
- If you decide to cancel your registration before the cut-off date, we will refund all the tuition fees you paid, except for a $25 cancellation fee. If you cancel after the cut-off date, we will not provide any refunds. If the Instructor or MAA cancels the class, we will provide a full refund.
- If the workshop is full when you try to register, you can pay a $100 deposit to join the waitlist. We will refund your deposit in full if we cannot admit you to the workshop.
- For ease of bookkeeping and to ensure an accurate registration count, we ask that all workshop fees be paid by check made out to MAA and mailed to:
26 Hunter Zane Road
Fairmont, WV 26554
This policy only applies to multi-day workshops. Short workshops are more flexible regarding registration and tuition payment. Specific registration details are included in each workshop’s announcement.
We value your input on our workshops and classes at MAA. Please send your feedback to the Education Committee Chair after you complete a workshop or class. If you want to give anonymous feedback, you can leave written comments at the Gallery's front desk.
Kappa Tau is a daytime interest group for any MAA member who wants to both learn and socialize with other artists. We have monthly meetings with different activities, such as demonstrations, workshops, plein-air events, field trips, and speakers. Sometimes we also have a potluck or brown bag luncheon after the meeting. The meetings are hosted by a volunteer who chooses the location and time. The meetings can be at the Gallery, the host's home, or another venue. Kappa Tau does not charge any dues, although there may be a small fee to cover artistic materials. If you are interested in hosting a Kappa Tau meeting, please contact Becky Turton, the Kappa Tau coordinator, at firstname.lastname@example.org or leave a message at the Gallery.
WANT TO TEACH YOUR OWN ART CLASS?
MAA welcomes proposals from members who want to teach their own art class at the Gallery. This is a great opportunity for you to showcase your talent, promote your work, and perhaps earn some income. You can decide the topic of the class and whether or not to charge a registration fee. If you charge a fee, MAA’s commission will be 20% of the total registration fees collected.
To teach a workshop, please follow these steps:
- Contact the Education Committee Chair at least six weeks before the desired workshop date.
- Prepare a workshop summary and syllabus. The summary should include the title, description, target audience, and duration of the workshop. The syllabus should outline the content and activities of each session.
- Design the advertising for the workshop. Advertising may be submitted to MAA for inclusion on the MAA’s website and newsletter. Order supplies if needed.
- Prepare a sign-up sheet. Collect payment. Check to see if payment was made. If not, collect it.
- Set up the classroom. Check with the Gallery Director, Co-Director, or Education Committee Chair about the use of the audio/visual equipment.
- After the workshop, clean up the classroom and workroom, including the floor. You are responsible for leaving the space as you found it.
The Gallery’s classroom has various audio/visual (A/V) equipment for art education purposes. The equipment consists of three flat-screen TVs, a camera, and an audio system. The A/V equipment is only for authorized use in art classes and demonstrations in the Gallery's classroom. Please do not touch or use the A/V equipment without training.
To use the A/V equipment for an art class or demonstration in the Gallery, you must:
- Obtain approval from the Gallery Director, Co-Director, or Education Committee Chair.
• Return the A/V equipment to its original state and place.
OPPORTUNITIES TO DISPLAY AND SELL ARTWORK
MAA holds ten art exhibits each year at our Gallery at the Mountaineer Mall. Each exhibit lasts at least a month. All exhibits are announced on the MAA website and in the MAA Splash newsletter. Only MAA members can participate in these exhibits except for Exhibit 60, which welcomes any artist living within 60 miles of Morgantown.
THREE MAJOR ART EXHIBITS
Three major art exhibits are held each year at the Gallery. Awards are given to the winning entries which are selected by an independent impartial judge. The major exhibits are:
- Photography Show. Held each March. Entries can include traditional, digital, or innovative photos. The entry fee is $2 per item.
- Exhibit 60. Held in March and April. This juried and judged exhibit is the highlight of our annual calendar, showcasing the best works of art from our talented members and other artists. Up to $1,000 in awards are given. The entry fee is $10 per piece. MAA has held this prestigious event every year since 1958, except for 2021 due to the COVID pandemic.
- All-Member Show. Held in October. The entry fee is $10 for two items.
SEVEN MONTHLY EXHIBITS
Besides the three major art shows, MAA also holds monthly art exhibits at the Gallery. These exhibits are non-judged. The entry fee is $2 per item. The exhibits often have a theme that is meant to inspire and challenge our members. However, compliance with the theme is not mandatory. Themes are announced one month in advance in the MAA Splash. Typical themes are:
- January: Artist’s Choice
- February: Red/Hearts
- June: Miniature Show (Maximum sizes: 5 x 7 art in an 8 x 10 frame)
- July: Artist’s Choice
- August: Artist’s Choice
- September: Blue and Gold
- November and December: Winter Holiday Show and Sale
COMMISSION STRUCTURE FOR ART SALES
MAA’s art shows and exhibits provide a platform for members to showcase and sell their artwork. If an artist wishes to sell their artwork, they set the price and receive 70% of the proceeds from the sale. MAA retains 30% of the proceeds to help cover its operational costs. All transactions are subject to West Virginia sales tax. By buying artwork from MAA, the public can support local artists and acquire original artwork at reasonable prices.
NON-EXHIBIT ART SALES
Separate from art shows and exhibits, MAA members can display and sell art at the Gallery under the same commission structure as used for shows. Non-exhibit art sales fall under two categories:
- Small art. This category includes greeting cards, pottery, jewelry, and textiles. Small art is displayed on tables or in glass display cases. For this privilege, artists make one donation of $5 to display as many items as they wish for one year.
- Bin Pieces. This category includes original, matted, unframed art displayed in a bin or an art rack. Work must be in a plastic sleeve. The artist must supply their own art rack. An annual donation of $5 is required for each art rack display housed in the Gallery.
ART AT THE AIRPORT
Through an agreement with the City of Morgantown and the Morgantown Municipal Airport Authority, MAA artists may also exhibit art in the terminal area of the airport. MAA is responsible for coordinating the selection and display of art and the rotation of the exhibits. Shows are held quarterly. To be accepted for display, artwork must follow the “Standards for Exhibiting Art” listed on page 12. Members may sell their art under the same commission structure as at the Gallery. Contact information is displayed with each piece of art so that interested buyers can contact the artist directly; the artist will arrange for the transaction and transfer of the piece. Following the completion of the sale, the artist is responsible for paying MAA a 30% commission by check or cash.
Members who wish to exhibit at the airport are required to pay a yearly hanging fee of $10.00. This fee is payable in July of each year and will not be prorated if paid later in the year. Take-in dates and other details regarding each show will be announced in advance via MAA Splash and on social media.
In recent years, the Fall show has coincided with the Mountaineer Balloon Festival and prizes have been awarded for this exhibit. A reception open to the public has been held to open the Fall show. Artists are urged to invite friends and family to attend.
TAKE-IN AND RETRIEVAL OF ARTWORK
The first Wednesday of the month is the take-in day for all Gallery shows and exhibits unless otherwise noted. Take-in hours are 10 am to 4 pm for most shows; for Exhibit 60 and the All-Member Show, the hours are 10 am to 5 pm. Artwork should be delivered to the Gallery on the designated take-in day and time. If you are unable to be present in person on take-in day, you may arrange for someone else to drop off your work on your behalf. No artwork will be accepted after the take-in day.
Artists are responsible for retrieving their work on the take-in day for the subsequent art exhibit. If this is not possible, call the Gallery to make other arrangements. Please sign out your artwork when you pick it up.
Our storage space is limited, and we cannot store your artwork indefinitely. If you fail to pick up your artwork on the designated date, we will notify you twice by email or phone. After two notifications and 90 days have elapsed since the exhibit, your artwork will be considered abandoned and become the Gallery’s property. We will then sell the artwork and use the proceeds to support our operations.
STANDARDS FOR EXHIBITING ART
To be accepted for an exhibit, artwork must follow the show’s prospectus, if applicable, as well as these guidelines.
- All art pieces must be labeled with the title of the work, medium, artist’s name, and price (if the artwork is for sale).
- Acceptable media forms include painting, drawing, printmaking, collage, mixed media, photography, pottery/clay, sculpture, textiles, blown glass, wood turning, and jewelry (except for the Photography Show).
- Artwork must be suitable for display in a family-friendly venue. The Exhibit Committee will NOT accept artwork that is deemed vulgar, sexually provocative, graphically violent, or politically divisive.
- Artwork must be original. Copies of other artists’ work or published material are not acceptable. Photos may be used as source material for a painting if (a) you took the photo, (b) the photo is in the public domain (i.e., non-copyrighted), or (c) you have explicit permission from the photographer to use the photo. Artwork that you completed at a workshop is acceptable as long as you completed all the work yourself. MAA is not responsible for any legal action levied against a member for copyright violations.
- Artwork must be clean and dry.
- Wall-mounted artwork must have a wire hanger -- saw tooth hangers are not permitted!
- Drawings, watercolors, and photographs must be under glass or Plexiglas, or suitably mounted.
- Mats should be clean, well-cut, and made from appropriate matting materials.
- Two-dimensional artwork must be framed, or gallery wrapped. Frames must have no chips. Gallery-wrapped canvas must have painted sides with no nails or staples showing.
- Three-dimensional artwork, such as sculpture, ceramics, and textiles, must be prepared for exhibit.
The Exhibit Committee is responsible for hanging or otherwise displaying artwork for an exhibit. Artists may not move or rearrange displayed art.
The Gallery is not responsible for any loss or damage to the artwork displayed on our premises. We take all reasonable precautions to ensure that your artwork is handled and hung with care. However, we do not provide insurance coverage for your work while it is in our Gallery.
For the three major judged shows at the Gallery, artwork may not be removed until the close of the show unless the removal is approved by the Exhibit Committee. If permission is given to remove artwork, the artist is requested to provide a replacement piece for the duration of the show.
MAA’s removal policy is more flexible for monthly exhibits.
FEATURED ARTIST OF THE MONTH
Are you an artist looking for a way to share your creative vision with the world? If so, you might be interested in becoming an MAA Featured Artist of the Month. This is a unique opportunity to showcase your artwork in the Gallery's front window, where it will catch the eye of mall visitors. You can display up to 12 pieces of art, depending on their size, for a whole month. Your photo and bio can be displayed next to your work, so people can learn more about you and your artistic style. All you have to do is apply and, if selected, deliver your art to the Gallery on the scheduled date. If you want to sell your artwork, include a price list as well. The Exhibit Committee will handle the rest, including setting up your exhibit and promoting it on the MAA website, social media pages, and a local newspaper article. Please note that we reserve the right to reject any artwork that does not meet our quality standards. For more information, contact Julie Sexstone at email@example.com.
MAA’s Treasurer processes the reimbursement to artists for art sales. Within 30 days of the month a sale took place, the artist will be issued a check for the sales’ proceeds minus MAA’s commission.
WALL OF HONOR EXHIBIT
The Wall of Honor is more than just a permanent exhibit in our Gallery. It is a heartfelt expression of our gratitude and admiration for deceased MAA members who left behind a legacy of artistic excellence. They inspired us with their creativity, passion, and skill. They enriched our Association and the art community at large with their works and contributions. We are honored to remember them and celebrate their achievements.
OPPORTUNITIES TO VOLUNTEER
If you love the arts and want to make a difference in your community, MAA is the place for you! Volunteering with MAA is a rewarding and enjoyable way to support our mission of promoting art education and appreciation. You can choose from a variety of volunteer roles that suit your interests, skills, and availability. Some volunteer roles are listed below.
As an attendant, you are the face of the Gallery and the first point of contact for our visitors. You will greet them warmly, answer their questions, and assist them with purchasing artwork or paying their membership fees. You will also receive training on how to handle these transactions and follow the Gallery's other policies. During your 2-hour volunteer shift, you are welcome to work on your own art projects when you are not busy with other duties. Contact the Gallery Director for more information.
BOARD OF DIRECTORS
You are invited to consider participation in MAA governance by standing for nomination as a board member. Contact the Vice-President.
Volunteers to chair or serve on a committee are always needed, especially the following committees:
- Exhibits Committee: Help is needed in preparing the prospectus, accepting artwork on the take-in day, hanging artwork, and event publicity. Contact the Exhibits Committee Chair.
- Gallery Operations: MAA always needs help in maintaining the exhibit space, classroom, and workroom in the Gallery. Contact the Gallery Director.
- Social Committee: Help with arranging for refreshments for Exhibit 60, the All-Member Show, and any other special reception. Contact the Social Committee Chair.
MAA can also use assistance in areas such as computer and A/V system setup and maintenance, grant writing, marketing, photography for publicity, website design, or anything else you see that needs to be done. Contact the Vice-President.
FINANCIALLY SUPPORTING MAA
As a nonprofit organization, MAA relies on the generous support of donors to help fund our activities and initiatives. Our membership fees only cover a fraction of our annual expenses. Donations help us to offer a wide range of art classes and workshops for all levels and interests, as well as to maintain a lively gallery where artists can showcase and sell their work.
All members are encouraged to donate and to encourage family, friends, and businesses with whom they are familiar to donate. We also welcome in-kind donations including professional services, marketing services, as well as supplies for art education and Gallery operation. MAA is a registered nonprofit organization under section 501(c)(3) of the IRS Code; your donation is tax-deductible to the fullest extent allowable by law.
Monetary donations may be made:
- By visiting the Gallery and donating with cash, check, or credit card
- By mailing a check (made out to MAA) to the MAA Gallery’s address: 5000 Greenbag Road, Morgantown, WV 26501
- By using PayPal on MAA’s website, https://www.morgantownartassociation.com
MAA also offers a Patron Membership for persons interested in the Association’s purposes and who provide the Association with an annual contribution. Patrons’ names are featured on our website.
Grants are also a vital source of support for MAA's operations and projects. We are very grateful for the generous grants we have received from Your Community Foundation (YCF) of North Central West Virginia. YCF grants have helped MAA acquire audio-visual equipment for our classroom, vinyl plank flooring in the exhibition area of the Gallery, and an art hanging system for the walls in the Gallery. We also have had an endowment account with YCF since 2014.
We welcome learning about any grant opportunities of which our members may be aware. Please share information you have on grant opportunities with MAA's Ways and Means Committee Chair.
The MAA emails a member directory to all current members twice a year or more. The directory is for personal use only. It should not be shared with anyone outside the MAA or used for any marketing purposes. Please update your contact information with the MAA if it changes and feel free to opt out of the directory if you wish. If you have any questions, concerns, or corrections about the MAA's member directory, please reach out to the MAA's Membership Chair.
MAA often takes photos during classes and events for use in grant applications and publicity. We will ask your permission if we identify you by name when we use these photos. If you do not wish to be photographed, please let the photographer know.
The workroom's Snack Area is open for members to enjoy. You can find a microwave, refrigerator, and coffee pots there. Sometimes, members leave snacks on the table for everyone to try. If you don't want to share your food, please put your name on it. We appreciate donations of coffee, paper products, and bottled water for the Snack Area. Please help keep the area tidy.
If you want to create a special mat for your artwork, you can use our quality mat cutter. The cutter is stored in the Gallery’s side storage room. To use the cutter safely and correctly, you need to be trained by one of our MAA members. Ask at the front desk for the names and availability of trainers. Please clean up the mat-cutting area after using it.
A valuable resource for artists and art lovers alike, the art library offers a wide range of books on various art and design topics, from history and theory to technique and practice. Whether you are looking for inspiration, information, or instruction, you will find something to suit your needs and interests in the art library. The library operates on the honor system – you are welcome to borrow a book and return it at your convenience. Please respect the library and its users by keeping the books in good condition and returning them promptly.
GALLERY COMPUTER AND PRINTER
While the computer and printer in the Gallery are primarily for use by the Board, all members are welcome to use these technology resources for MAA-related tasks or to learn more about art. Personal use is also allowed to a limited extent. A “Printer Donation Jar” is located near the printer enabling you to donate to offset printing costs. You are expected to use MAA’s technology resources in a professional, ethical, and lawful way. Please follow the computer usage policy that is displayed near the device. Violating this policy may lead to losing your computer and/or membership privileges.
MAA provides its members (and non-member participants in art classes) access to the Association’s Wi-Fi network. The Wi-Fi password is available, on request, to the above persons. Because of the wide access to the Wi-Fi password, users should be aware that the MAA network inherently insecure.
The MAA has eight cubicles which are assigned to individual members who want a place to store their art supplies. These cubes, located in the Gallery’s side storage room, are assigned to members who volunteer for the Association and regularly use the Gallery for their artistic activities. Members using a cube must comply with the fire and safety rules of the Mountaineer Mall, which means no highly flammable solvents like turpentine can be stored. The stored items must also fit within the cube and not block the aisle. Members who use a cube are expected to make an annual donation of $120 to the MAA. If you are interested in being assigned a cube for your use, please contact the Gallery Director to join the waitlist.
AND FINALLY. . .
As a final note, we encourage you to reach out to the President or the Board member in charge of a particular activity if you need any assistance or clarification. Please be truthful and ethical in presenting yourself and your work to the Association and the Gallery. Please show respect and appreciation for your fellow members and their work. Please uphold the reputation and standards of the Association. Please enjoy your artistic journey!